Clinics may need diagnostic information later, but ToothAbroad never collects, interprets, receives or stores X-rays, CBCT scans, mouth photos, lab reports, prescriptions, diagnosis reports, or medical files. If you request a clinic introduction, the clinic should request any records directly through its own secure intake process after your explicit consent.
For clinical assessment, a treating clinic may later request records through its own secure intake after you choose to continue. ToothAbroad's first check uses only non-clinical written quote details: procedure names, itemized costs, materials, timing, deposit, refund and warranty wording. ToothAbroad never receives these files.
Before forwarding a US quote or record, hide Social Security numbers, insurance member IDs, unrelated family details, and billing information that is not needed for dental planning.
Use email or a clinic intake form when possible. WhatsApp is useful for quick replies, but important treatment plan, deposit, refund, and warranty details should also exist in email or PDF.
Ask how long the clinic keeps your records, who can access them, and how to request deletion if you decide not to proceed.
This keeps the conversation professional and filters clinics that cannot explain basic record handling. ToothAbroad never receives these files; confirm the clinic's secure intake method before sending anything clinical.
Subject: Dental records for preliminary quote review Hello, I am comparing dental treatment options and would like a preliminary written estimate. Before I send records, can you confirm: 1. Which dentist will review my X-ray/photos or CBCT? 2. Which records do you need for my case? 3. How long do you keep patient records if I do not book? 4. Can I request deletion of my files later? 5. Will the written quote list materials, implant brands if relevant, warranty terms, and what is not included? I can send mouth photos and recent dental records after you confirm the clinic's secure intake method. Thank you.
Use the clinic records checklist to understand what a treating clinic may request later. For ToothAbroad, start with written quote details only — procedure, materials, timeline, deposit, refund and warranty wording.
